Candidate Privacy Notice
1. Introduction
This Privacy Notice (“Privacy Notice”) describes how Conmed Corporation and its group entities (a list of which is available here) to which you are applying (“ConMed”, “we”, “us” or “our”) process your personal data in connection with your application for employment with us. It also describes your data protection rights, including a right to object to some of the processing which ConMed carries out. More information about your rights, and how to exercise them, is set out in the Section 10 “What are your rights regarding your personal data?”.
Your privacy is important to us and we are committed to protecting your personal data. Please read this Privacy Notice carefully. In this Privacy Notice, you are referred to as the “Candidate” or “you”.
2. Data Protection principles
We will comply with the principles and rules set forth by the applicable data protection laws, ensuring that your personal data is:
3. What personal data do we collect?
We may collect the following information from you:
The personal data we collect about you comes from the application forms or other materials you submit to us, your interactions with us and others as part of your application. In some cases, we will also collect personal data indirectly from third parties, such as from recruitment agencies that we work with or from publicly available sources such as LinkedIn.
4. Why do we process the data?
5. More information about verification and background checks
For certain positions, it will be necessary for us to verify the details you have supplied (for example, in relation to your identity, employment history, academic qualification and professional credentials) and to conduct pre-employment background checks (for example, in relation to previous criminal convictions or financial standing). The level of checks will depend on your role, in particular whether you will occupy a regulated role, and will be conducted at as late a stage as is practicable in the recruitment process and often only after you have been selected for the position. If your application is successful, we will provide further information about the checks involved and will obtain any necessary consent prior to completing such checks.
6. Do we use automated tools in our recruitment process?
As part of our recruitment process, we may use automated assessment tools (such as the Conchie talent assessment) to evaluate certain aspects of a candidate’s application. The results of such assessments are used to support our decision-making. However, all decisions regarding whether a candidate progresses, are made by a recruiter following a meaningful review of the candidate’s application. Recruiters consider the assessment results alongside other relevant information and exercise independent judgment in each individual case. Therefore, the assessment outcome is not applied automatically and does not, on its own, determine the final decision.
7. Do we share your personal data with third parties?
Yes, we may disclose your personal data to third parties only to the extent necessary to complete the purposes described in Section 4 above. These third parties include:
8. Where do we transfer your personal data?
CONMED is headquartered in the United States and has affiliates, subsidiaries and service providers worldwide. As such, your personal data may be transferred to and processed in the United States and other jurisdictions outside the European Economic Area ("EEA"). Where we transfer personal data to countries that have not been the subject of an adequacy decision by the European Commission, we ensure that appropriate safeguards are in place to protect your personal data, including by way of Standard Contractual Clauses adopted by the European Commission. A copy of the relevant mechanism can be obtained for your review on request by using the contact details below.
9. How long will we retain your personal data?
If you are successful: we will retain your personal data only for as long as we need it for ConMed's legitimate interest in accordance with applicable law, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process. Recruitment records for successful applicants are kept in line with the Employee Privacy Notice which will be communicated to you at the completion of your hiring process.
If you are not successful: we will retain your personal data for as long as legally allowed.
For residents of the European Economic Area, the United Kingdom and Switzerland, we will retain your personal data for 6 months following the closure of your application. This allows us to handle any queries or legal claims related to the recruitment process. Where applicable national law or regulatory guidance in your country of residence prescribes a shorter retention period, we will retain your personal data only for that shorter period. If you provide your explicit consent, we may retain your personal data for a longer period of up to 2 years following the closure of your application, in order to consider you for future vacancies that may be of interest to you. We may retain your data for this period because our recruitment cycles for certain roles can span over an extended period of time, and we wish to be able to approach you regarding opportunities that may become available during this time. You have the right to withdraw your consent at any time by contacting us at privacy@conmed.com. Withdrawal of consent will not affect the lawfulness of any processing carried out prior to withdrawal. Once the applicable retention period has expired, your personal data will be securely deleted or anonymized in accordance with our standard data retention procedures, unless you have provided your explicit consent to extend the retention for additional 2 years for the same purpose.
10. What are your rights regarding your personal data?
You may access the personal data that you have submitted to us, and request that we update or correct information that is inaccurate or incomplete.
If you are a resident of the EEA, the United Kingdom or Switzerland, you also have the following rights:
Where we collect personal data to administer a contract with you or to comply with our legal obligations, this is mandatory and we will not be able to manage the application relationship without this information. In all other cases, provision of the requested personal data is optional, but this may affect your ability to participate in certain programs or systems, where the information is needed for those purposes.
If you want to exercise any of your rights, please contact us as set out in Section 13.
11. How do we protect your personal data?
We have implemented appropriate technical and organizational safeguards designed to ensure confidentiality and integrity of your personal data, and to minimize the risk of unauthorized access, loss, alteration or destruction. These measures are proportionate to the nature of the data processed and the risks involved.
We will take reasonable steps, through contractual or other means, to ensure that a comparable level of protection is also implemented by our suppliers who process your personal data on our behalf (e.g. providers of digital platforms that we use to manage the recruitment process).
12. How do we handle changes to the Privacy Notice?
We may update this Privacy Notice from time to time. We will post any changes to our portal. If we make any changes that materially affect our practices with regard to the personal data we have previously collected from you, we will endeavor to provide you with notice in advance of such change.
13. Contact
If you have questions or would like to make a complaint or exercise your rights, please contact us at privacy@conmed.com.
1. Introduction
This Privacy Notice (“Privacy Notice”) describes how Conmed Corporation and its group entities (a list of which is available here) to which you are applying (“ConMed”, “we”, “us” or “our”) process your personal data in connection with your application for employment with us. It also describes your data protection rights, including a right to object to some of the processing which ConMed carries out. More information about your rights, and how to exercise them, is set out in the Section 10 “What are your rights regarding your personal data?”.
Your privacy is important to us and we are committed to protecting your personal data. Please read this Privacy Notice carefully. In this Privacy Notice, you are referred to as the “Candidate” or “you”.
2. Data Protection principles
We will comply with the principles and rules set forth by the applicable data protection laws, ensuring that your personal data is:
- Processed lawfully, fairly, and in a transparent manner.
- Collected solely for specified, explicit, and legitimate purposes.
- Adequate, relevant, and limited to what is necessary in relation to the purposes for which it is processed.
- Accurate and, where necessary, kept up to date.
- Retained only for as long as necessary to fulfill the purposes for which it is processed.
- Processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful access, and against accidental loss, destruction, or damage.
3. What personal data do we collect?
We may collect the following information from you:
| Category | Details |
| Personal identification and communication information | Name, title, address, email address, phone number, date of birth, gender, immigration status and right to work information. |
| Application-related information | Source of application, Curriculum vitae (CV), cover letter, employment history, education history, qualifications and skills, reference contact information, position preferences, legal age to work in country applying for ?, legally authorized to work ? relatives employed by CONMED, willingness to relocate, willingness to travel, desired salary, interests and aspirations, background screening information (see further Section 4 below) if relevant and bank account information if we re-imburse expenses . |
| Recruitment information | Interview notes, professional opinions, assessments and evaluations |
| Sensitive information | For example, information about your health and disabilities where we need to make any reasonable adjustments; ethnic origin, sexual orientation and religion or belief, if disclosed by you in relation to your application. |
| Social media data | For example, your LinkedIn profile |
| Technical data | For example, IP address, device information, logs |
The personal data we collect about you comes from the application forms or other materials you submit to us, your interactions with us and others as part of your application. In some cases, we will also collect personal data indirectly from third parties, such as from recruitment agencies that we work with or from publicly available sources such as LinkedIn.
4. Why do we process the data?
| Purpose of processing | Type of data | Legal basis |
| Managing and assessing your application. We process your personal data to process your application and assess your suitability for the role. This includes conducting screenings, talent assessments, scheduling and conducting interviews, communicating with you about your application, and reimbursing any agreed expenses. | Personal identification and communication information Application-related information Recruitment information | Taking steps prior to entering a contract with you. |
| Reasonable adjustments. We process your data to identify and implement reasonable adjustments or accommodations that may be required to support you throughout the recruitment process. | Personal identification and communication information Sensitive information | Taking steps prior to entering a contract with you. We have a legal obligation. |
| Verifying information. We process your data to verify the details you have supplied and, where applicable, conduct pre-employment background checks. | Personal identification and communication information Application-related information Recruitment information | We have a legitimate interest in conducting appropriate checks to verify the information provided by candidates. |
| Business interests and legal rights. We process your personal data where necessary in connection with legal claims, regulatory compliance, and internal investigative and disciplinary procedures. | Personal identification and communication information Application-related information Recruitment information Sensitive information | We have a legitimate interest in protecting our business interests and legal rights. |
| Compliance with law. We use your data to comply with applicable legal and regulatory obligations. | Personal identification and communication information Application-related information | We have a legal obligation. |
| IT and security. To manage and maintain the IT systems and infrastructure used in the recruitment process, including the recruitment portal, and to ensure the security and integrity of those systems and the personal data held within them. | Technical data | ConMed has a legitimate interest in maintaining the security and proper functioning of its IT systems and infrastructure. |
| Future opportunities. We use your data to contact you about future career opportunities at ConMed. This includes storing your data and keeping it up to date and using it to contact you. | Personal identification and communication information Application-related information | Your consent. |
For certain positions, it will be necessary for us to verify the details you have supplied (for example, in relation to your identity, employment history, academic qualification and professional credentials) and to conduct pre-employment background checks (for example, in relation to previous criminal convictions or financial standing). The level of checks will depend on your role, in particular whether you will occupy a regulated role, and will be conducted at as late a stage as is practicable in the recruitment process and often only after you have been selected for the position. If your application is successful, we will provide further information about the checks involved and will obtain any necessary consent prior to completing such checks.
6. Do we use automated tools in our recruitment process?
As part of our recruitment process, we may use automated assessment tools (such as the Conchie talent assessment) to evaluate certain aspects of a candidate’s application. The results of such assessments are used to support our decision-making. However, all decisions regarding whether a candidate progresses, are made by a recruiter following a meaningful review of the candidate’s application. Recruiters consider the assessment results alongside other relevant information and exercise independent judgment in each individual case. Therefore, the assessment outcome is not applied automatically and does not, on its own, determine the final decision.
7. Do we share your personal data with third parties?
Yes, we may disclose your personal data to third parties only to the extent necessary to complete the purposes described in Section 4 above. These third parties include:
| Personal Data Category | Category of Recipient | Why? |
| Personal identification and communication information Application-related information Recruitment information Sensitive information | ConMed Affiliates | Personal data will primarily be processed by employees in our Human Resources, IT, finance and facilities departments. This will include sharing your personal data with other ConMed affiliates who are involved in or responsible for the relevant recruitment or hiring process. |
| Personal identification and communication information Application-related information Recruitment information Sensitive information | Public authorities, govern-ment bodies, regulators and law enforcement bodies | As required for the "Business interests and legal rights" or "Compliance with law" purposes above. |
| Personal identification and communication information; Application-related information; Recruitment information Sensitive information | Third-party service providers, including companies who provide recruitment services (Kelly Services), host and operate our recruitment portal (Workday), providers of background screening and candidate assessment services (Conchie Associates), and other specialist advisers | We engage third-party suppliers to perform functions on our behalf in support of the recruitment process. All suppliers are subject to contractual and other legal obligations to preserve the confidentiality of your personal data and will only have access to the data they need to perform their services. They are prohibited from using your personal data for any purpose other than as instructed by ConMed. |
| Personal identification and communication information Application-related information Recruitment information | Prospective buyer or seller | In the event that all or part of the ConMed business is sold or integrated with another business, your personal data may be disclosed to our advisers and any prospective purchaser's advisers, and may be passed to the new owners of the business. |
8. Where do we transfer your personal data?
CONMED is headquartered in the United States and has affiliates, subsidiaries and service providers worldwide. As such, your personal data may be transferred to and processed in the United States and other jurisdictions outside the European Economic Area ("EEA"). Where we transfer personal data to countries that have not been the subject of an adequacy decision by the European Commission, we ensure that appropriate safeguards are in place to protect your personal data, including by way of Standard Contractual Clauses adopted by the European Commission. A copy of the relevant mechanism can be obtained for your review on request by using the contact details below.
9. How long will we retain your personal data?
If you are successful: we will retain your personal data only for as long as we need it for ConMed's legitimate interest in accordance with applicable law, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process. Recruitment records for successful applicants are kept in line with the Employee Privacy Notice which will be communicated to you at the completion of your hiring process.
If you are not successful: we will retain your personal data for as long as legally allowed.
For residents of the European Economic Area, the United Kingdom and Switzerland, we will retain your personal data for 6 months following the closure of your application. This allows us to handle any queries or legal claims related to the recruitment process. Where applicable national law or regulatory guidance in your country of residence prescribes a shorter retention period, we will retain your personal data only for that shorter period. If you provide your explicit consent, we may retain your personal data for a longer period of up to 2 years following the closure of your application, in order to consider you for future vacancies that may be of interest to you. We may retain your data for this period because our recruitment cycles for certain roles can span over an extended period of time, and we wish to be able to approach you regarding opportunities that may become available during this time. You have the right to withdraw your consent at any time by contacting us at privacy@conmed.com. Withdrawal of consent will not affect the lawfulness of any processing carried out prior to withdrawal. Once the applicable retention period has expired, your personal data will be securely deleted or anonymized in accordance with our standard data retention procedures, unless you have provided your explicit consent to extend the retention for additional 2 years for the same purpose.
10. What are your rights regarding your personal data?
You may access the personal data that you have submitted to us, and request that we update or correct information that is inaccurate or incomplete.
If you are a resident of the EEA, the United Kingdom or Switzerland, you also have the following rights:
- Right of access. You have the right to obtain confirmation as to whether we process your personal data and, if so, to receive a copy of that data and information about how it is used.
- Right to rectification. You have the right to ask us to correct any inaccurate or incomplete personal data we hold about you. Please note that you are responsible for ensuring that the personal data you provide to us is accurate, complete and kept up to date. We kindly ask that you promptly inform us of any changes to your personal data by using the contact details provided in Section 13.
- Right to erasure (“right to be forgotten”). You have the right to ask us to delete your personal data in certain circumstances.
- Right to withdraw consent or object to the processing. Where we rely on your consent to process personal data, you have the right to withdraw that consent at any time. Where the processing is based on our legitimate interest, you have the right to object to the processing of your personal data. In either case, the withdrawal or objection will not affect the lawfulness of data processing carried out before.
- Right to restriction of processing. You have the right to ask us to limit the use of your personal data in certain situations, for example while we verify its accuracy or assess an objection you have raised.
- Right not to be subject to automated decision-making. You have the right not to be subject to a decision based solely on automated processing, including profiling, where that decision produces legal effects or similarly significant effects for you.
- Right to data portability. Enables you to request us to transmit your personal data in a structured, commonly used format, to a third party without hindrance, or to give you a copy of it so that you can transmit it to a third party, where technically feasible.
- Right to lodge a complaint. If you have unresolved concerns, you have the right to complain to a data protection authority in the country that you reside in or the country where the alleged infringement took place.
Where we collect personal data to administer a contract with you or to comply with our legal obligations, this is mandatory and we will not be able to manage the application relationship without this information. In all other cases, provision of the requested personal data is optional, but this may affect your ability to participate in certain programs or systems, where the information is needed for those purposes.
If you want to exercise any of your rights, please contact us as set out in Section 13.
11. How do we protect your personal data?
We have implemented appropriate technical and organizational safeguards designed to ensure confidentiality and integrity of your personal data, and to minimize the risk of unauthorized access, loss, alteration or destruction. These measures are proportionate to the nature of the data processed and the risks involved.
We will take reasonable steps, through contractual or other means, to ensure that a comparable level of protection is also implemented by our suppliers who process your personal data on our behalf (e.g. providers of digital platforms that we use to manage the recruitment process).
12. How do we handle changes to the Privacy Notice?
We may update this Privacy Notice from time to time. We will post any changes to our portal. If we make any changes that materially affect our practices with regard to the personal data we have previously collected from you, we will endeavor to provide you with notice in advance of such change.
13. Contact
If you have questions or would like to make a complaint or exercise your rights, please contact us at privacy@conmed.com.